|2017 NASAAEP Summit Travel Information|
Letters of invite to state members were emailed/mailed as of September 25-26, 2017.
Additional letters of invitation for our non-governmental and federal partners were sent as of October 12, 2017.
If you did not receive a personal invitation and one is needed, please contact NASAAEP via email at firstname.lastname@example.org.
The 2017 Summit will be hosted by the Courtyard by Marriott Gulfport Beachfront in Gulfport, Mississippi. Located right on the beachfront, the hotel will be hosting ALL our hotel rooms and meeting space for a convenient package this year. The white sand beach, restaurants, and off-site entertainment are easy to access on foot or by taxi. As we have additional information to post, we will post it to this page. PLEASE DO NOT RESERVE YOUR ROOM BY CALLING THE HOTEL - SEE BELOW.
Registration to attend the 2017 Summit is OPEN. Please register via this link EXCEPT for State/Territory/Tribal Nations, Federal Partners, and Speakers - if you identify with these three groups please skip down to Booking Travel below. General registrants using the NASAAEP Store will be contacted via email within ten (10) business days to confirm your registration.
State/Territory/Tribal Nations reps, Federal Partners and speakers simply need to click on the form link for booking travel below and we will match you up against the invitation list.
ALL travelers requesting a room within our block MUST submit their request by clicking HERE and following the prompts. Different registrant categories will receive different directions automatically off this form. IF YOU DO NOT USE THIS FORM, YOUR HOTEL RESERVATION CAN BE CANCELLED WITHOUT NOTICE AND SUBJECT TO FEES.
NASAAEP-Sponsored Travelers (state reps, speakers) and Federal Partners
Your registration for the Summit will be counted with this form against our member list and a list coordinated by USDA so a separate registration is NOT needed through the "store."
If you will be covered under sponsored travel (i.e. NASAAEP is paying for your attendance at the summit) and do not work through our travel professionals you may not be reimbursed your costs. Please complete the form HERE to get your travel request initiated. Hotel reservations made outside of this process can be cancelled without notice and subject to the fees outlined below.
On-Your-Own Travel for Speakers
Your registration for the Summit will be counted with this form against our list of names coordinated by Dr. Buswell so a separate registration is NOT needed through the "store." Please complete this form. THe hotel block link for online reservations will be emailed to you automatically.
On-Your-Own Travel for General Registrants
If you or your agency/organization are fully funding your travel, but you are staying on our hotel block, you still MUST arrange your stay with Elizabeth so we can track our rooms. Please complete this form and the hotel block link will be automatically emailed to you. You must be registered for the Summit; if you do not complete this form AND your registration through the "store," your room will be cancelled without notice and subject to cancel fees.
Flights should be booked coming into and out of Gulfport-Biloxi International Airport. If you rent a car, parking is complimentary at the hotel.
Hotel Penalties - NEW for 2017!
In 2016, we had several penalties due to multiple rooms departing before their originally scheduled dates. These fees were absorbed by NASAAEP. This year, you will be responsible for any fees associated with early departure from the hotel. Please note that if you need (or decide) to leave the hotel prior to the originally booked date, you will owe the hotel $75 per room in liquidated damages as an Early Departure Fee and you will also owe Dream Vacations a $35 per person cancellation fee.
If we find rooms booked to non-registered travelers or multiple rooms under one person’s name, they will be cancelled immediately and without notice. You will owe Dream Vacations a $35 per person cancellation fee for such rooms and may be subject to hotel Early Departure Fee of $75 per room as well.
To avoid these penalties, simply use the simple forms linked above and get your registration in, if applicable. And if in doubt, please contact Liz!
Transfers for sponsored travelers will be shared as they are booked closer to departure.
For everyone else, a taxi is your least costly option. If you’d like to pre-book an airport transfer instead of a taxi, you can contact Gulf Coast Transportation. Phone (228) 222-4624.
FOR MORE INFORMATION
If you have ANY questions about travel to the 2017 Summit, please don’t hesitate to reach out to Liz via email EDominguez@DreamVacations.com or (904) 366-6645 direct and toll-free (877) 474-2070. Calls after 5 PM eastern time may be arranged with advanced notice for our friends on the west coast and territories.