|2017 NASAAEP Summit Travel Information|
Letters of invite to state members were emailed/mailed as of September 25-26, 2017.
Additional letters of invitation for our non-governmental and federal partners were sent as of October 12, 2017.
If you did not receive a personal invitation and one is needed, please contact NASAAEP via email at firstname.lastname@example.org.
The 2017 Summit will be hosted by the Courtyard by Marriott Gulfport Beachfront in Gulfport, Mississippi. Located right on the beachfront, the hotel will be hosting ALL our hotel rooms and meeting space for a convenient package this year. The white sand beach, restaurants, and off-site entertainment are easy to access on foot or by taxi. As we have additional information to post, we will post it to this page. PLEASE DO NOT RESERVE YOUR ROOM BY CALLING THE HOTEL - SEE BELOW.
Registration to attend the 2017 Summit is OPEN. Please register via this link EXCEPT for State/Territory/Tribal Nations, Federal Partners, and Speakers - if you identify with these three groups please skip down to Booking Travel below. General registrants using the NASAAEP Store will be contacted via email within ten (10) business days to confirm your registration.
State/Territory/Tribal Nations reps, Federal Partners and speakers simply need to click on the form link for booking travel below and we will match you up against the invitation list.
ALL travelers requesting a room within our block MUST submit their request by clicking HERE and follow the prompts.
Our block has expired as of 11/13/17 and we are now taking reservations on a space available basis as cancellations occur. These reservations are being coordinated through Dream Vacations only, so please complete your form and you will be contacted about your room request. We’re trying to keep everyone at the conference hotel, so please be patient! Rooms are $91/night plus tax (federal per diem rate).
A back-up hotel block is being negotiated as of 11/13/17. Please bookmark this page and return tomorrow for further instructions. We anticipate being able to accommodate everyone at the conference hotel though if you just have a little patience.
Hotel Penalties - NEW for 2017!
In 2016, we had several penalties due to multiple rooms departing before their originally scheduled dates. These fees were absorbed by NASAAEP. This year, you will be responsible for any fees associated with early departure from the hotel. Please note that if you need (or decide) to leave the hotel prior to the originally booked date, you will owe the hotel $75 per room in liquidated damages as an Early Departure Fee and you will also owe Dream Vacations a $35 per person cancellation fee.
If we find rooms booked to non-registered travelers or multiple rooms under one person’s name, they will be cancelled immediately and without notice. You will owe Dream Vacations a $35 per person cancellation fee for such rooms and may be subject to hotel Early Departure Fee of $75 per room as well.
To avoid these penalties, simply use the simple forms linked above and get your registration in, if applicable. And if in doubt, please contact Liz!
If you are arranging your own travel, flights should be booked coming into and out of Gulfport-Biloxi International Airport. If you rent a car, parking is complimentary at the hotel.
Transfers for sponsored travelers will be shared when air and hotel are confirmed.
For everyone else, a taxi is your least costly option. If you’d like to pre-book an airport transfer instead of a taxi, you can contact Gulf Coast Transportation. Phone (228) 222-4624.
FOR MORE INFORMATION
If you have ANY questions about travel to the 2017 Summit, please don’t hesitate to reach out to Liz via email EDominguez@DreamVacations.com or (904) 366-6645 direct and toll-free (877) 474-2070. Calls after 5 PM eastern time may be arranged with advanced notice for our friends on the west coast and territories.